{"id":22980,"date":"2022-08-06T22:11:45","date_gmt":"2022-08-07T02:11:45","guid":{"rendered":"https:\/\/www.sherweb.com\/blog\/?p=22980"},"modified":"2023-09-28T15:40:42","modified_gmt":"2023-09-28T19:40:42","slug":"back-up-email-data","status":"publish","type":"post","link":"https:\/\/r-swca2-app15-sherwebbl-change-font-czgcf8cmcjh3asb3.canadacentral-01.azurewebsites.net\/blog\/security\/back-up-email-data\/","title":{"rendered":"Why businesses definitely need to back up email data"},"content":{"rendered":"

It doesn\u2019t matter what array of services or solutions<\/a> you use; email is without a doubt one of the most important communication tools businesses use on a regular basis. Spreadsheets, reports, collaboration and project management solutions are all affected if your email goes down. The future of all work\u2014especially remote and hybrid work<\/a>\u2014is only making email more essential for day-to-day operations. Having a plan to protect and back up email data is critical.<\/p>\n

Explore our Partner Guide<\/a> to see how Sherweb can help your business grow<\/em><\/h3>\n

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3 major reasons businesses need to back up email<\/h2>\n

It should be common knowledge that businesses of all sizes need to archive and back up email data securely<\/a>. But for anyone still unconvinced, three big reasons to start with would be data recovery, compliance and security<\/a>.<\/p>\n

Data and file recovery<\/h3>\n

There are all kinds of ways for files to be lost or deleted, including but certainly not limited to natural disasters<\/a>, cyberattacks<\/a> or just plain human error. The impact of any of these can be devastating, especially for small businesses who may not have the means and resources to respond.<\/p>\n

Data loss or theft doesn\u2019t have to be something out of a cyber espionage thriller, either. Incidents like disgruntled employees or unknown actors can be factors as well.\u00a0 Even an accident such as someone deleting or misplacing an important email thread means it could be unrecoverable\u2014if your provider isn\u2019t prepared.<\/p>\n

Yes, you read correctly. Even big providers like Microsoft don\u2019t have you fully covered when it comes to email backup. Office 365 apps only back up deleted files for up to 30 days. Microsoft file sharing apps like SharePoint, OneDrive and Teams aren\u2019t backed up at all without specific enterprise licenses. Fortunately, third-party solutions exist<\/a> to help businesses ensure their email is backed up and that it can be restored in case of disaster.<\/p>\n

Legal and compliance issues<\/h3>\n

Businesses face an increasing amount of regulation and oversight. Functional email backup with eDiscovery and compliance features are an absolute must in heavily-regulated industries\u2014healthcare, government, financial services, etc.\u2014that regularly handle sensitive information.<\/p>\n

If compliance is burdensome non-compliance can be catastrophic, and many SMBs aren\u2019t equipped to weather a lengthy audit process and subsequent consequences. To make matters worse, many SMBs aren\u2019t even aware of all the regulations that may affect them. In this regard, email backup and archiving can be an act of legal preservation.<\/p>\n

As a solution provider, you can educate your clients<\/a> about the risks of non-compliance to help avoid costly fines and other repercussions. You\u2019re also well-positioned to advise clients about products and services that keep them in accordance with relevant rules and regulations.<\/p>\n

Cybersecurity<\/h3>\n

We all know a story about this phishing scam<\/a> or that malware attack. The number of ransomware and other cyberattacks on businesses of all industries are increasing in prevalence as well as their effectiveness to cause major disruption.<\/p>\n